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Instructions: Nominations Process

The deadline for nominations to elected offices is December 4, 2015.

For a list of diocesan committees seeking qualified candidates, see Offices for Election in the menu at left.

Candidates standing for office at Diocesan Convention must complete anti-racism training. No person shall be eligible for election to any office at Convention, nor shall any person elected by Districts, or appointed to serve on Diocesan Council or other Diocesan Standing Committees, Commissions or Boards accede to that office, unless that person shall have first completed or arranged for the completion of anti-racism training as approved by the Bishop after consultation with the Diocesan body responsible for overseeing anti-racism dialogues. – (Diocesan Canon 2.6)

Communicant in good standingAll communicants of this Church who for the previous year have been faithful in corporate worship, unless for good cause prevented, and have been faithful in working, praying, and giving for the spread of the Kingdom of God, are to be considered communicants in good standing.
(National Church Canons, I.17.3)

Rules of Order:
D.         Nomination of Candidates

1.         There will be a notice in the June Voice asking for recommendations to be sent to the Nominations Committee no later than fifty-five (55) days prior to the Annual Convention.  Recommendations may be made in the following ways:

(a.)       Any person eligible to run may recommend himself or herself.

(b.)       Any person in the Diocese may recommend some one else who is eligible to run.

(c.)       Members of the Committee are strongly encouraged to present names of possible candidates from their own districts particularly, as well as suggestions from other areas of the Diocese.

The Nominations Committee will evaluate recommendations and present a report to the Secretary of Convention and Committee on Rules of Order and Elections fifty-five (55) days prior to Convention, so that the report may be distributed with the pre-convention mailing at the end of December.  Any nominees not accepted by the Nominations Committee shall be informed in writing or by electronic means fifty-five (55) days prior to Convention.  Nominees not accepted by the Nominations Committee may be nominated as set forth in Paragraph D.2 below.

2.         In addition to the slate presented by the Nominations Committee, a person may be nominated by any five (5) Deputies to the Convention.  Such nomination shall be sent in writing or by electronic means to the Secretary of Convention.  Nominations made in this manner will continue to be accepted until noon on the day that is seven days prior to the start of the Annual Convention.  In addition to the nominations made by the Nominations Committee, nominations made in accordance with this Paragraph D.2 that are received by the Secretary not later than forty-two (42) days prior to the Annual Convention will be included in the pre-convention mailing and publicized in the Voice OnLine.  Nominations received in accordance with this Paragraph D.2 after that date will be announced prior to the commencement of balloting at Convention.

E.         The Nominations Committee shall report the names of nominees to the Annual Convention in the form of an official ballot, with the nominees listed by office.  The order in which the names of nominees for an office appear on the ballot shall be determined as follows:  1) the names of candidates nominated by the Nominations Committee or by Convention Deputies and whose nominations are received at least forty-two (42) days prior to Convention shall be determined by lot, by Order; and 2) the names of candidates received through late nominations made less than forty-two (42) days prior to the start of Convention shall be added in order of receipt.  For those contests in which candidates will be elected to terms of various lengths, candidates will be listed on the ballot as set forth in these Rules; the length of term to be served by elected candidates will be determined as set forth in Paragraph G of this section.          

F.         Only official ballots may be used in elections, except when otherwise ordered by the Convention.  The number of vacancies to be filled shall be printed on each ballot.  Only valid ballots shall be counted in the whole number of votes cast.  An invalid ballot as to one election shall not invalidate an otherwise valid ballot in any other election.

G.        For all elections vote shall be by ballot, each deputy having one vote for each vacancy to be filled.  Those candidates receiving a majority of the valid ballots cast shall be elected.  If no candidate receives a majority of the valid ballots cast, subsequent ballots shall be taken until elected candidates shall have filled all vacant positions.  When several terms are to be filled, the candidate receiving the highest number of votes will fill the term of sthe longest duration and the other candidates will fill terms in descending order based on the number of votes received.  For General Convention Deputies only, election requires a concurrent majority in both orders.  All candidates who were not elected as General Convention Deputies shall be eligible for consideration as alternate Deputies.  An election of alternate Deputies to General Convention shall be by simple majority of valid ballots cast.

H.         For all elections beginning with the third ballot, and for all succeeding ballots, the name of the candidate (or candidates) with the lowest number of total votes cast on the previous ballot will be withdrawn from consideration, such that the number of candidates remaining shall be equal to the number of vacancies plus two. (For example, if on the third ballot, seven candidates are standing for election and there are three vacancies to be filled, then the names of the two candidates with the lowest number of votes on the second ballot will be withdrawn from consideration by the Convention, leaving five candidates remaining for consideration on the third ballot.)  

Resource Date: 
Jan 22, 2016