When you arrive at Convention, do you ever wonder, “How does all of this happen?” Do you find it interesting that you walk into a workshop and think, “Wow, this fits perfectly with the Convention theme?” Have you wondered how the check-in process runs so smoothly or how everything you need is ready when you arrive? Convention has many moving parts—not only in its creation but also in making it all happen.
As you might expect, planning Convention requires months of hard work from the bishop’s staff. From researching keynote speakers to finding the perfect workshop leaders, the details can seem overwhelming. However, planning Convention involves even more than that. Led by our highly organized Secretary of Convention, John King, the planning process begins more than a year in advance. It starts with deciding when Convention will be held and how many days it will span. With that information, John can begin coordinating the many working parts needed for the upcoming year of planning.
A successful Convention also depends on many volunteers. It is not just the Arrangements Committee—which plays a key role and works hard to ensure Convention’s success—but many other volunteers working behind the scenes throughout the year.
The Nominations Committee not only determines which positions will become vacant and the requirements for running for those positions but also works hard to ensure that everyone clearly understands who the nominees are. Did you know that, in the weeks leading up to Convention, you can go online to learn more about the candidates and the different boards and committees for which they are running? Ensuring that all deputies and clergy are informed voters is a priority for the Nominations Committee. In today’s digital world, the committee makes certain that this valuable information is just a click away.
Of course, the most important part of Convention is the official meeting. Without this annual gathering, important business—such as approving the diocesan budget, receiving reports from various committees, and voting on proposed changes—could not take place. The diocese must follow New Jersey state law, and Convention is an essential part of fulfilling those responsibilities.
To ensure that the law, the Rules of Order, and the Constitution and Canons are followed—and that all proposed changes are written correctly—we have a dedicated team of volunteers with the important responsibility of making certain every “t” is crossed and every “i” is dotted. They understand not only the laws that govern our lives but also those written specifically for the Episcopal Church in New Jersey. Their knowledge is essential to Convention, and they are always looking for others who are interested in learning more.
This November, when you are singing alongside others from across the diocese during the worship service, remember that the Liturgy and Worship Team worked hard to select the music, find the musicians, and carefully prepare every detail of the service.
When you look toward the dais and see the members of the audiovisual team, remember that they are a combination of dedicated volunteers and professionals from a company with which we have worked for many years. Together, they work long hours to ensure that Convention provides the best possible experience for everyone.
Finally, when the last gavel is struck and everyone begins walking out the door, say a little prayer for all those who are already beginning to work on the next Convention.
